WE CAN DANCE Board Member Expectations 2024

Public Facing Duties

Represent WE CAN DANCE in public to grow the organization’s name recognition and support network.
Participate in WE CAN DANCE social events with event participants and volunteers.

Administrative and Financial Responsibilities

Serve a term of three calendar years (from their initial start date).
1. In the rare instance that Board members need to be excused from duty early, they must provide a written letter of resignation at least three months prior to vacating their position as board member.
2. Board members are welcome to reapply for additional terms after completion of their first.
Help recruit and vote on potential board member application to select the best individuals to serve the organization.
Make personal contributions, through direct donations or fundraising efforts, of specific amounts to support projects that fulfill the organizational mission.
When necessary, select, hire, and vote on an appropriate salary and benefits for the CEO / Executive Director and other C-Level suite members.
Expected to serve a minimum of 6-hours per quarter to WE CAN DANCE, and to attend quarterly board meetings either in person, by phone, or Zoom.
Ensure proper stewardship of all assets including volunteers, finances, goods, and services.
1. Ensure that all activities and transactions of WE CAN DANCE further the organization’s mission.
2. Board members will create and uphold processes that ensure that account ledgers, and other records are accurately and consistently maintained with proper oversight and checks and balances.
Ensure that WE CAN DANCE obeys all laws and regulations relating to its legal status.
Create and vote on key organizational policies that govern the overall functioning of WE CAN DANCE.
Vote on and approve the annual budget of WE CAN DANCE
Recruit, orient and train new board members
1. Help identify, recruit, and interview potential applicants to fill one’s position upon completion of one’s term.
Govern and monitor WE CAN DANCE’S progress toward identified goals, and to strategize and effectively address any challenges.

Embodiment of Organizational Values and Moral Integrity

Act ethically and with integrity, to make good decisions that are in the best interests of WE CAN DANCE;
1. And to identify and disclose to the Board, any potential or actual conflicts of interest so as to protect the well-being of WE CAN DANCE.
Adhere to and act in accordance with the organization’s core values, bylaws, and policies to ensure the advancement of the WE CAN DANCE mission.
Embody and embrace the WE CAN DANCE culture that fosters the following qualities:
1. safety (including but not limited to physical, emotional, environmental, geographic, social and psychological safety, etc.)
2. an inclusive, supportive, fun, educational, diverse and welcoming community wherein people feel free to express themselves.

VIEW OPEN POSITIONS

WE CAN DANCE Board Member Open Positions

Director of Corporate Sponsorship Responsibilities

· Develop, design of sponsorship packages and fulfillment of sponsorship benefits

· Prospect and acquire philanthropic, member and donor sponsorship and partnerships for WE CAN DANCE organization and events

· Host and manage sponsor’s participation at WE CAN DANCE events, ensuring a positive sponsor experience of the organizations’ programs

· Coordinate with the marketing director to ensure brand consistency in marketing messages in sponsorship packages

· Maintain database of prospects with relevant tags, descriptive and other helpful information

· Prepare annual report of awards and spend; coordinate with other departments to gather appropriate data

Director of Corporate Sponsorship Qualifications:

· Bachelor’s degree, or equivalent experience

· Two or more years of Corporate Sponsorship, Corporate Giving, Non-profit Development, or equivalent experience

· Ability to plan, organize, and execute special events for donors, patrons, and corporate sponsors

· Excellent interpersonal, written, and spoken communication

· Professional yet personable at all times

· Ability to negotiate contracts, partnerships, sponsorships, and manage third-party vendors

· Experience and knowledge to create and comprehend budgets and financial reports

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Director of Grants Responsibilities:

· Identify grant opportunities and present them to the Board

· Write, review, edit and submit grant applications

· Generate grant agreements and sign contracts on behalf of organization

· Write grant reports – track fulfillment of grant requirements: such as outreach, programs, attendance, outcomes, ongoing and emergent needs, etc.

· Ensure that WE CAN DANCE adheres to federal, state, municipal and all legal and tax requirements

· Coach and develop training programs to empower grant staff to become excellent grant writers

· Develop a simple database for storing program data for grant applications and final reports

· Continually stay abreast of grants management best practices.

· Perform all other related duties as needed

Director of Grants Qualifications:

· 2-5 years prior experience in development, grant writing or grants administration

· Bachelor’s degree from an accredited four-year college or university

· Staff management skills are ideal

· Fluent and persuasive written and spoken English language skills

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Director of Communications and Public Relations

· Develop and drive a cohesive multi-channel communication strategy

· Develop contact with mainstream media members, influencers, and community leaders

· Assist in the creation of digital, video, audio and print content

· Project a positive and consistently branded organization image to the public

· Respond to emergent issues in a prompt and timely manner with brand consistent messaging across all communication outlets

· Lead a team of communications, marketing, and design professionals

· Collaborate with the Director of Marketing to develop a brand voice and maintain brand integrity across all platforms

· Proven experience and success in digital storytelling and crafting engaging narratives and content

Director of Communications and Public Relations Qualifications:

· Bachelor’s degree in broadcasting, journalism, communications, marketing, English, psychology, or other helpful disciplines from an accredited four-year college or university

· Ease and experience creating and executing consistent social media marketing plans, branded messaging, digital storytelling, and other content.

· Experience and/or ability to learn and apply principles of copywriting, and copy editing, graphic design, layout, print publishing, and mass mailing

· Proven work experience as communication director or a similar role

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Director of Research, Evaluation, and Strategy Responsibilities:

· Create Data collection standards, metrics, and rubrics

· Perform analyses to guide programming, and satisfy reporting requirements of grant agencies

· Collaborate with Director of Grants, Program Director, and Volunteer Manager to create a Theory of Change and create data collection methods.

· Write Reports and make presentations to sponsors, donors, and board members as needed

· Train staff and volunteers, as needed, for data collection in the field / at events, and train for data entry

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Director of Finance and Operations Responsibilities:

· Lead the annual budget development process, and monitor all income and expenditures

· Prepare quarterly and annual financial reports for the nonprofit

· Manage Directors of Sponsorship, Director of Grants and Director of Research to coordinate efforts to gain an organizational view of financial standing, fiscal health, liability, and operations.

· Manage annual financial audit process, oversee the preparation of fiscal and quarterly reports

· Oversee tax preparation and filing

· Negotiate, prepare and monitor all vendor and consultant contracts

· Set-up and manage people and systems to adhere to grant fulfilment requirements.

· Set up and manage fiscal and payroll systems

· Other duties as needed

Director of Finance and Operations qualifications:

· Two or more years of nonprofit financial management and operations experience

· Bachelor’s degree, MBA, CPA or equivalent combination of financial and operations management experience required

· Experience as a trainer on accounting principles preferred

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Director of Individual Membership Responsibilities:

· Develop, lead, and implement strategies to increase and retain individual membership

· Oversee execution of members-only appreciation events

· Answer inquiries related to membership

· Manage and grow existing relationship with members

· Develop quarterly and annual membership reports

Director of Individual Membership Qualifications:

· Entrepreneurial or start-up experience, with a history of building a membership or constituent base

· Experience creating content and messaging for social media to engage new and existing members

· Excellent organizational, time management, problem solving, and project management skills

· Fluent or proficient oral and written (business) English.

· Bachelor’s degree or equivalent combination of experience and education

· Prior membership department experience in a nonprofit environment preferred

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WE CAN DANCE Board Member Responsibilities by Position

Treasurer Responsibilities

· General financial oversight ensuring proper utilization, distribution, and reporting of all funds according to budgets, and outlined annual plan / organizational goals

· Financial reporting to board, funders, and IRS

· Book keeping, banking and record keeping according to IRS standards

· Oversight of Financial planning and budgeting processes with department heads

· Accounting of, and reporting on donations, fundraising, and event ticket sales

Treasurer Qualifications

· Prior experience working with a non-profit in a similar capacity

· Experience interfacing with diverse groups of individuals with various skillsets

· Financial reporting

· Experience setting, managing and reporting on budgets

· Project management or project coordination experience

· Accounting background preferred. Book keeping experience is acceptable

Secretary Responsibilities:

· Record and distribute board meeting minutes.

· Maintain accurate records.

· Arrange and Schedule board meetings with Board members.

· Manage lists of event attendees.

· Ensure Board Member’s contact information is up-to-date.

· Project tracking to hold Board members accountable to tasks.

· Track board member terms and transitions.

· Orient New Board Members as needed.

Secretary Qualifications

· Executive Assistant, Administrative Assistant or Virtual Assistant experience preferred

· Project coordination or project management experience

· Professional verbal and written communication skills: including editing, proof reading and communicating with executives

· Organized, and able to create standardized filing and recordkeeping systems

· Punctual and able to meet deadlines

· Conscientious and attentive to detail

· Able to work with a diverse group of people over time

· Training experience to introduce new members to processes and events etc.

Director of Marketing Responsibilities

· Develop effective marketing and promotion strategies to reach WE CAN DANCE target audience

· Develop marketing messages, and overseeing marketing content to ensure brand consistency

· Develop and manage marketing budget

· Provide guidance and instruction to marketing team

· Prepare annual report on marketing initiatives, costs and returns on investment

Director of Marketing Qualifications:

· Communications and Marketing experience in a non-profit organization or other sectors is an advantage

· Strong organizational and project managing skills; familiarity with non-profit communication practices to support fundraising campaigns

· Fluent in business level written and spoken English

· Master’s Degree preferred; alternately a Bachelors with Specialization or certificate, or two years equivalent prior work experience

Director of Legal / Attorney

· Provide legal representation for the organization

· Identify, research, and analyze legal issues that affect the organization

· Manage all contracts, licenses, certifications, and regulatory compliance

· Provide guidance, develop and implement policies

· Develop and manage the legal department budget

Director of Legal / Attorney Qualifications:

· Prior experience or a desire to work in a nonprofit organization in a legal role or department

· JD or higher in nonprofit or business law, related fields is preferred

· Fluent oral and written business English and legal jargon.

Director of Events and Logistics Responsibilities

· Event planning and management

· Responsible for event operations / logistics

· Create event budgets

· Collaborate with Volunteer Manager and director of Programs to plan and produce events

· Attend events and manage event schedule and urgent needs as they arise

· Plan and implement safety measures, event security, and participant assistance if needed

· Prepare annual reports

Director of Events and Logistics qualifications:

· Experience working as an event planner and / or logistics or operations manager

· Previous personnel management experience

· Experience working with third party vendors such as caterers, furniture rental, event space rentals, decorators, etc.

· Budget creation, management and reporting

Director of Programming responsibilities

· Coordinate all grant programs

· Ensure program compliance

· Organize and oversee fundraising and outreach activities

· Capture footage of events for use in marketing and social media content

· Work with Volunteer Manager to recruit, assign tasks and roles to team members

· Ensure that organizational event calendars and planning software are up to date and adhered to.

· Write program reports

Director of Programming qualifications

· Two of more years working at nonprofit organizations in a similar or related capacity

· Bachelor’s degree or event planning certificate and / or equivalent event planning and logistical experience

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